haulage company or in fact any company

If you work in finance for a haulage company or in fact any company which has a large amount of mobile staff, or even if you are one of the mobile staff, petrol receipts are probably really annoying for you.

It’s an inefficient system really isn’t it, drivers paying for their own petrol and submitting receipts each month and getting reimbursed in their salaries. What a pain for everyone involved. It takes a lot of time to process and surely your finance team has better things to do than this? And isn’t it silly for drivers to have to make sure they have enough cash up front to pay for all their expenses?

Fuel cards can sort this problem out for you by creating an account that you pay off each month – your drivers simply use their cards to pay for fuel and it gets charged to you. There’s lots of different options available so you can work out the best system and choose a fuel card that’s right for you, but one of the biggest challenges might be getting your Managing Director to agree to the change. Here are some key points:

· You can get standardised fuel pricing, making predicting business costs month to month so much easier.

· You could end up paying a lot less than you are paying now for petrol or diesel. While policies vary and not all offer savings, fuel cards can cut your fuel costs, particularly if your drivers travel across the country and fill up in different regions. A standardised price model can eliminate the extra costs of filling up in an expensive area.

· Automation is the future of business – by automating processes you get a lot more control and information. Information is the key to making good decisions, and the dashboards and reports available with a fuel card make it easy to view and track the details of how much your drivers spend and where they fill up and identify any unusual behaviour or areas to save in.

· It’s easy to make efficiency savings with fuel cards. Not just in cutting down the admin time associated with processing the payments, but also with VAT and associated taxes, as fuel card accounts make this easier.

Working out how much time you spend on processing fuel payments and also demonstrating how little usable business information you have about the company’s fuel spending habits should convince your MD to choose a fuel card and join the future of business expenses.

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